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Projects, Tasks and Things to Delegate to a Virtual Assistant

Listen up! I know you’re working overtime hustling behind the scenes trying to build your wealthy life on your terms. But you can’t do it alone. You need support so you don’t burn out! Virtual assistants are total game-changers that can take all kinds of stuff off your plate – whether it’s content creation, technical work, planning events, customer service and beyond. Check out this extensive list I’ve put together with 60+ ways a virtual assistant can lighten your load so you can focus on what makes your soul sing! When you identify the right tasks to delegate, you free yourself up to expand your impact, vision, and income without working 80 hours a week. Get crystal clear on the areas you need extra assistance with, then find your dream VA who perfectly matches those needs. It’s time to stop struggling alone, take help and grow! Let’s start scaling up…here’s what your VA can do for you!

Content Creation & Social Management

  • Develop a content calendar and keep it up to date
  • Write blog posts 
  • Research content ideas
  • Draft Captions for approval 
  • Editing videos for your social or website 
  • Schedule social media posts
  • Engage with followers
  • Use analytics tools to track the performance of your content and send weekly recaps to you

Press

  • Keeping your bio and press kit up to date
  • Create a standard pitch for media and podcast opportunities
  • Identifying media outlets and podcasts that are most relevant to your industry and target audience
  • Organizing and executing a bi-weekly schedule for sending out pitches. This includes personalizing the standard pitch for each outlet, following their specific submission guidelines, and keeping track of the best times to send pitches
  • Keeping a detailed record of which pitches have been sent, responses received, and any upcoming opportunities. 
  • Creating interview prep documents
  • Draft press releases and put them on the wire

Speaking Opportunities

  • Identifying conferences, seminars, workshops, webinars, and industry events where you can share your expertise. This involves researching events aligned with your industry, target audience, and personal brand.
  • Crafting and sending personalized pitches to event organizers, highlighting your experience, topics of expertise, and what value you can bring to their event.
  • Building and maintaining relationships with event organizers, speakers’ bureaus, and industry groups to stay informed about upcoming opportunities.
  • Assisting in the creation or refinement of presentation materials, such as PowerPoint slides, handouts, or digital content.
  • Attend prep calls with you or on your behalf
  • Coordinating with event organizers to understand the technical setup, such as microphone, projector, or virtual meeting platforms, and ensuring that your presentation materials are compatible.
  • Adding the speaking engagement to your portfolio, resume, or website, including a brief overview, pictures, or testimonials if available.

Recruiting & HR

  • Post and manage job listings
  • Conduct initial interviews
  • Source qualified candidates with provided parameters
  • Fill out onboarding templates for new hires
  • Maintain personnel files and records

Podcast Production 

  • Do guest research and pre-production preparation doc.
  • Write show notes 
  • Upload podcast to platform
  • Create clips and trailers using AI

Audience Growth & Engagement

  • Build email lists by creating freebies
  • Draft and schedule newsletters 
  • Create surveys for feedback from customers
  • Run promotions and giveaways 
  • Reviewing your website and content for SEO optimization

Personal Assisting 

  • Schedule personal appointments
  • Research travel and flight options for your review
  • Book travel
  • Track expenses/reimbursements
  • Order flowers and gifts
  • Manage meal prep and delivery services
  • Create a digital lookbook of all the outfit combinations you have based on your current wardrobe to make getting dressed for events easier 

Administrative 

  • Manage calendars and book meetings
  • Handle customer/client communication
  • Organize digital files and systems
  • Research tools/services
  • Organizing data into spreadsheets or databases and ensuring accuracy

Event Planning

  • Find venues and vendors
  • Create invitations using Canva 
  • Build guest lists and manage RSVPs
  • Create itineraries

Customer Service

  • Respond to customer emails/messages
  • Create FAQ’s
  • Address support tickets
  • Monitor online reviews
  • Escalate issues as needed

Research & Development

  • Conduct market research
  • Identify partnership opportunities
  • Source vendors, tools, and services
  • Monitor industry news and trends and send you a weekly recap
  • Compile competitive analyses

Business Development

  • Identify and compile a list of potential clients or customers based on your target market
  • Reach out to potential leads via email or social to gauge interest and qualify them for your services or products
  • Regularly following up with leads and contacts to keep your business top-of-mind and nurture relationships
  • Find relevant conferences, webinars or networking events that could lead to potential client interactions
  • Assist in the creation of business proposals and presentations for potential clients or investors
  • Update and manage a basic database or CRM system with leads and client information for easy tracking and follow-up